A. Current Employees

1. Upon Completion of Five Years of continuous Service. The department head shall obtain from the Clerk of the Board, a five year pin and a letter of appreciation from the Board to the employee (two weeks advance notice in writing to the Clerk is required). The department head may then present the letter and pin to the employee at an appropriate time.

2. Upon Completion of 10, 20 or 30 Years of continuous Service. The department head shall notify the Clerk of the Board in writing two weeks in advance of the proposed date of presentation, the name and number of years of service of the employee. The Clerk shall provide the appropriate service pin for presentation by the Board chairman at a regular meeting of the Board of Supervisors.

B. Separating/Retiring Employees 

1. Five to ten years of continuous Service. The department head shall provide to the Clerk of the Board, two weeks in advance of the regular meeting at which the presentation is to be made, a final draft of the letter of appreciation to the employee. The Clerk shall then prepare the final letter on Board letterhead for presentation by the chairman of the Board.

2. More than Ten Years of continuous Service. The department head shall provide to the Clerk of the Board, two weeks in advance of the regular meeting at which the presentation is to be made, a final draft of the Resolution of Appreciation and Commendation for the employee. The Clerk shall then prepare the final resolution for presentation by the chairman of the Board.

C. Outstanding Service by Private Citizens  

The appropriate member or members of the Board, department head(s), or private citizen(s) shall provide the final draft of the Resolution of Appreciation and Commendation to the Clerk two weeks before the proposed date of presentation. The Clerk shall prepare the final resolution for presentation by the chairman of the Board.